Data Security Policy

1. Introduction

At RubiLabs, we prioritize data security to protect our users, partners, and stakeholders. This policy outlines the measures we take to ensure the confidentiality, integrity, and availability of all data processed within our systems.

2. Security Standards

We adhere to internationally recognized security frameworks, including:

• **ISO 27001** – Information security management best practices.
• **NIST Cybersecurity Framework** – Risk assessment and security controls.
• **GDPR & CCPA Compliance** – Data privacy and protection guidelines.

3. Data Encryption

We implement industry-leading encryption standards to protect sensitive data:

• Data at Rest: Encrypted using **AES-256** encryption.
• Data in Transit: Secured with **TLS 1.3** and **SHA-256** hashing.
• Access Control: Role-based encryption ensures only authorized personnel can decrypt information.

4. Access Control & Authentication

To prevent unauthorized access, we enforce:

• Multi-Factor Authentication (MFA) for all administrative accounts.
• Strict **Role-Based Access Control (RBAC)** for system users.
• Audit logging to track and monitor system activity in real time.

5. Network Security

Our infrastructure is secured using:

• Next-Generation Firewalls (NGFW) to filter and monitor network traffic.
• Intrusion Detection & Prevention Systems (IDPS) to prevent unauthorized access.
• Regular penetration testing to identify and address vulnerabilities.

6. Data Retention & Deletion

We retain data only as long as necessary for operational, legal, and regulatory purposes. Once data is no longer required, it is securely deleted using:

• Data wiping and overwriting methods for digital storage.
• Physical destruction of storage devices when decommissioned.
• Automated data retention policies for compliance.

7. Incident Response Plan

In the event of a security breach, RubiLabs follows a structured **Incident Response Plan**:

• **Detection & Containment** – Immediate identification and isolation of threats.
• **Investigation & Analysis** – Determine the root cause and scope of the breach.
• **Notification & Compliance** – If applicable, notify affected users and regulatory authorities.
• **Remediation & Prevention** – Implement security patches and additional safeguards.

8. Third-Party Security

We require third-party vendors to comply with our security policies and conduct security audits to ensure data protection measures align with our standards.

9. Employee Security Training

All RubiLabs employees undergo security awareness training to recognize threats such as **phishing, social engineering, and insider threats**. Employees handling sensitive data receive additional cybersecurity training to ensure compliance with best practices.

10. Compliance and Auditing

Our data security framework undergoes periodic internal and external audits to maintain compliance with industry security standards.

11. Contact Information

If you have any concerns regarding data security or believe your information may be at risk, please contact our Security Team at:

security@rubilink.io